Rates for Venue & Cabin

Nisqually Winds Mountain House Site Rental Agreement
NisquallyWindsMountainHouse@msn.com

Phone: 360-569-0518 / 253-606-8361
Mail: PO Box 147, Ashford, WA 98304
Address: 147 Spirit Wind Ln. Ashford, WA 98304

Nisqually Winds Mountain House Site Rental Package

Exclusive private use of the Nisqually Winds Mountain House grounds includes:
 Covered outdoor area: The Pavilion
 Terraced ceremony area
 Landscaped grounds
 A little cabin on a high bank of the Nisqually River with access to the river (this is not for lodging).
 Use of the Mountain House’s guest facility: ‘Home Sweet Home Cabin.’
This is for the bride, groom and the bridal party to get ready in the day of the wedding.
 The ‘Home Sweet Home’ guest facility is available for overnight lodging for an additional fee.
 Prep/storage in out-building on the facility.
 Wedding rehearsal and set-up time the day before the ceremony date (time to be scheduled).
 Visits for family, photographer, caterer, and other vendors for planning.
    These visits must be coordinated with the venue owner prior to visits.   

 Chairs and round tables for up to 150 guests.
 Lights on outdoor timber posts and inside the covered area.
 Restrooms
 On-site parking
 One-of-a-kind photograph opportunities throughout the Nisqually Winds Mountain House property, including access to the river.

GUEST RESPONSIBILITIES:

Food and Alcohol
• Guests must arrange and coordinate food and beverage options.
• Alcohol must be served by a designated person who is responsible for managing consumption.

Banquet Permit
• Must be obtained through Washington State. Dept. Of Licensing. liq.wa.gov
• Banquet permit must be presented with the last payment 90 days prior to the event.

Music
• Arrangement for music and PA system for the ceremony and reception.
• Both live and recorded music are permitted. The volume must be maintained at a level deemed acceptable by Nisqually Winds Mountain House.
• Loud outdoor amplified music must be over by 11:00 p.m. Acoustic music at a lower volume can continue until 1:00 a.m. or longer with the approval of the venue.

Smoking
• Smoking is not permitted in any buildings or on the premises. Guests must smoke inside their vehicles, off-site, or at a prearranged designated smoking area agreed upon prior to the event. You must work with Nisqually Winds Mountain House if an exception is needed. Any clean-up related to smoking on-premises will be deducted from the damage deposit @ a minimum of $100.00.

I have read and agree to all conditions on this page. Initials: ______________

Pavilion propane-fueled fireplace
• Under no circumstance is this to be used as a heat source. It is for ambiance only. If the client wants the fire table lit, the staff of Nisqually Winds will light it. Because the fire table operates on propane, guests must not throw trash, paper, or any other object into the fire. An extra cleaning fee will be applied if this occurs.

The House and Venue
• The main house is a private residence and the venue is private property. Guests are not allowed in the house, on the decks, etc., without management approval and escort. The house is off-limits unless prior arrangements have been made.

Decorating and flowers
• The pavilion and grounds have lights on timber rafters and accent lights throughout the grounds.
• Under no circumstances can you pick foliage or flowers on the premise without express permission from Deborah Cooper.
• You can add additional floral arrangements and decor as you wish.
• Please respect and help us preserve Nisqually Winds Mountain House grounds, structures, and gardens. You may not nail or staple to the timber-frame pavilion, home, arbors, or any other outbuilding or trees.
• Please consult with management prior to nailing or stapling. If allowed to nail or staple, you must not only remove the decorations but the nails, tacks, staples, etc. you used to hang the decorations once the event is over. Please provide a decoration plan to Nisqually Winds Mountain House prior to the event to determine the materials and tools best to use.
• For weddings it is requested that wild bird seed, wheat, lavender florets, real flower petals, or bubbles be used to throw in lieu of rice, confetti, glitter, streamers, or faux flower (silk) petals. Rice, confetti, glitter, streamers, or faux flower petals are not allowed! If used, you will forfeit your deposit.
• Sparklers are not permitted during burn bans. During non-burn ban times, sparklers can only be used on rock and concrete areas and must be placed in buckets with water.

General clean-up
• You are responsible for disposing of trash in designated garbage containers and taking all trash at the end of your event with a designated person. If trash is left behind, we will remove your bagged trash for an additional $200, which will be deducted from your damage deposit.

• You are responsible for cleaning, replacing tables and chairs back on the racks, removing decorations, all personal belongings, and boxes and containers used to transport items to our facility at the end of your event. All items and trash are to be removed from the pavilion, terraced ceremony area, gardens, grounds, bathrooms, all outbuildings, and guest house.
• If needed, Nisqually Winds Mountain House will deduct the cost of excessive cleanup at the rate of $25/hour from the damage deposit. This does not include trash removal from the event. Trash removal is a flat fee of $200.

Conduct of event participants and guests

• Nisqually Winds Mountain House reserves the right to have unruly guests removed from the premises at the host’s discretion.
• Nisqually Winds Mountain House has the right to end an event, at the host's discretion, if the event is out of control.
• The cabin is reserved only for the wedding party. It is not to be used during the reception.
• Children under the age of 16 must be under the supervision of adults at all times. No children under 16 are allowed anywhere on the property without a supervising adult.
• No persons are allowed in the main house or on the decks of the mountain house unless permission by the owner has been granted. (i.e. Photographer)
• Absolutely no children are allowed at the river or anywhere on the premise without an accompanying adult.
• Please keep guests (children) out of streams and gardens. Any damage incurred to streams or gardens will be charged to you.
• Physical violence of any kind will not be permitted.
• Absolutely no discharging of firearms on the property.
• Absolutely no fires outside of provided fire pit. No fires of any kind during a burn ban.

I have read and agree to all conditions on this page. Initials: ______________

RATES & DEPOSITS OF WEDDINGS AND EVENTS

A non-refundable deposit with a signed contract is required at the time of booking to secure your date.

All Day Rental: $5,300.00

• A non-refundable deposit of $1,800, along with the signed contract, will secure your date.
• The 2nd installment of $1750 is due 180 days / 6 months prior to the event.
• The 3rd installment of $1750 PLUS a $500 refundable damage/cleaning deposit is due 90 days / 3 months prior to the event. Proof of liability insurance and your banquet permit must also be submitted with the 3rd installment.

Additional time allotment and event pricing are available depending on your wedding/event needs. Please discuss with your host what you want to confirm your pricing.

Cancellation/Termination
• In the event of cancellation or termination, the original deposit will not be refunded under ANY circumstances. This includes circumstances that are within or without human control.
• If the event is canceled or terminated 180 days or fewer prior to the event, there will be no refund of any payments made to Nisqually Winds of any kind.
• Events canceled prior to 180 days will be refunded all but the initial deposit of $1,800.

Rescheduling
• If rescheduling within one year prior to your event date, your original deposit will not be refunded or applied to your newly scheduled event date. An amended contract must be signed, and a new deposit of $1,800 must be paid to secure your rescheduled date. Any previously paid installments will transfer to the rescheduled date.
• If rescheduling one year or more prior to your event date, your original deposit will be applied to your newly scheduled event date.

Overnight Cabin Rental with Venue

• Cabin is gratuitously included in the rental for 1 night with venue rental. All stipulations apply.
• The fees stated below are in addition to the first included night with the venue. o $350.00 for up to two people per night. o $50.00 per extra person per night, up to 6 people total, including children.
o Cleaning fee is an additional $100.

Overnight Cabin Rental Without Venue

• If the cabin is rented without the venue, there is a 3-night minimum stay during peak season from May 1st - September 30th, as well as for all holidays.
o 3-night minimum stays will be discounted to $300 per night for two people. o $50 per extra person per night, up to 6 people total, including children.
o Cleaning fee is an additional $100.

• If the cabin is rented without venue during the non-peak season from October 1st – April 30th, nightly fees are as follows:
o $350 for up to two people. o $50 per extra person per night, up to 6 people total, including children.
o Cleaning fee is an additional $100.

• With a 6-night stay, your 7th night is free. If a guest chooses not to use the 7th night free, there is no money or credit compensation for the 7th night.

• Payment of your first night’s stay will secure your cabin reservation. This is also considered your deposit. Balance of stay is due one week prior to arrival.

• Cancellations 31 days or more prior to your stay will be refunded in full minus a handling fee of $50. If your reservation is canceled 30 days or less prior to your first night of stay, the deposit / first night stay will not be refunded. Cancellations after the balance are paid one week prior to your arrival are non-refundable.

I have read and agree to all conditions on this page. Initials: ______________

LIABILITY INSURANCE
Guest assumes responsibilities for all liabilities.

Insurance required hereunder will have at the minimum single limit liability of $2 million and general aggregate liability of not less than $2 million. Event Liability Insurance coverage can be obtained through a personal or 3rd party insurance provider or a company such as www.wedsafe.com.
INSURANCE MUST PROVIDE AND MAINTAIN PUBLIC LIABILITY AND PERSONAL PROPERTY DAMAGE,
LISTING “Deborah A. Cooper, DBA Nisqually Winds Mountain House and Naturally Exposed LLC” as
“Additional Insured.” This protects Nisqually Winds, Deborah A. Cooper, the venue, your guests, and yourself from liability. Please make sure it also covers all contracted vendors against all bodily injury and property damage, personal injury, and other loss arising out of guest use and occupancy of the premises, including appurtenances to the premise's sidewalks and roadways.

Proof of insurance is due along with the banquet permit and final payment 90 days prior to your event. Banquet Permit and Liability insurance is mandatory for your event!

Guest Acceptance of Terms at Nisqually Winds Mountain House:

This agreement constitutes the entire agreement between parties with respect to the subject matter hereof and supersedes all other prior agreements and understandings, both written and oral, between the parties with respect to the subject matter hereof. This agreement is made effective as of _________________ by and between Nisqually Winds Mountain House, Deborah A. Cooper and
Bride__________________________________________________________, (AKA- “Guest”)
Groom_________________________________________________________, (AKA- “Guest”)

By signing this contract, Guest(s) accepts the terms defined in this agreement.

Event Name: _________________________________________________________________________
Rental Date: ___________________________________
Estimated Number of People: ______________
Rental Rate: ___________________________
Estimated Ceremony Time: _______________________

Bride / Guest signature: _____________________________________ Date Signed: ________________
Phone: _______________________________________________
Address: ______________________________________________
City, ST, Zip: ___________________________________________
Email: ________________________________________________

Groom / Guest signature: ____________________________________ Date Signed: ________________
Phone: _______________________________________________
Address: ______________________________________________
City, ST, Zip: ___________________________________________
Email: ________________________________________________

I have read and agree to all conditions on this page. Initials:______________

Promotional Approval:

____Yes – Nisqually Winds Mountain House has my permission to use pictures taken during my event in marketing materials or website.
____No – Nisqually Winds Mountain House does not have permission to use pictures from my event in marketing materials or website.

Nisqually Winds Mountain House Representative:

Signature: ________________________________________________ Date Signed: ________________

Reservation is not confirmed without payment and a signed contract.
Type of Credit Card: ___________________________________________________
Credit Card Number: ___________________________________________________
Expiration Date: ____________3-digit Security Code: _________Billing Zip________
Name on Credit Card: __________________________________________________
Signature: ___________________________________________________________

DEFINITIONS:
The terms Guest, Guest(s), and Guests all refer to the specific Cardholder whose credit card(s) was/were utilized to secure reservations for the Nisqually Winds Mountain House Property(ies) from Nisqually Winds Mountain House as such, the Guest(s)/Cardholder(s) (as defined above) is/are individually and severally liable and otherwise directly responsible for the actions of all members of their party including, but not limited to, family members, associates, and invitees. All costs of accommodation including, but not limited to, loss, damage, and/or fines are considered to be the full and complete responsibility of the Guest(s)/Cardholder(s), regardless of whether or not the Guest(s)/Cardholder(s) was/were actually present at such time as the loss, damage, and/or fine(s) actually occurred.
The terms Property Owner, Principal, and Host all refer to the person(s) or entity that holds an interest of ownership in the Nisqually Winds Mountain House property. Nisqually Winds Mountain House refers to the specific structure(s) and premises/real estate incorporated into the Nisqually Winds Mountain House rental program that is rented to the Guest(s)/Cardholder(s) including, but not expressly limited to all furnishings, appliances, and accompaniments.
SECURITY / DAMAGE DEPOSIT:
A $500 Damage deposit is required to be paid in full with your final payment prior to the event.
The damage deposit may be held with a credit card on file that will not be run unless there are damages to the property or clean-up was not done. However, there will be a card inquiry to confirm the card is valid.
The damage deposit may also be paid on the same installment schedule as the venue payments. The damage deposit is fully refundable after your event if there is no damage and the Nisqually Winds Mountain House property is left in the same condition as it was prior to the event.

Guest(s)/Cardholder(s) is/are individually and severally liable and otherwise fully responsible for any and ALL Guest/Cardholder/Invitee caused damages incurred to the Nisqually Winds Mountain House Property(ies), including, but not limited to all adjacent structures and premises, throughout the entire duration of their stay of occupancy. This includes, but is not limited to, intentional and /or unintentional removal of Property Owners` (principal`s) personal property (belongings), willful and/or accidental damage to structure(s) and premises including, but not expressly limited to any and all fixtures, appliances, and furnishings. Guests`/Cardholders` credit card(s) shall be charged at the full cost of repair and/or current replacement, including labor and materials, removal and disposal, plus taxes and surcharges, as applicable.
All Guests/Cardholders are expected to examine the Nisqually Winds Mountain House Property(ies) structures and premises to the best of their reasonable ability UPON ARRIVAL and immediately report any and all damage(s) observed to Nisqually Winds Mountain House. In the event of damages reported upon Guest departure, and/or unreported damage(s), the Guest(s)/Cardholder(s) shall be charged at the full cost of repair and materials, removal and disposal, plus taxes and surcharges as applicable.
Nisqually Winds Mountain House, nor its property owners, shall not be held liable nor otherwise responsible in any way for the Guest(s’)/Cardholder(s’) and cardholder’s guests’ personal body, bodily harm, and property that is damaged, lost or stolen, injured, maimed or death. Upon endorsing this Agreement, Guest(s)/Cardholder(s) and/or their invitees agree to forever hold harmless and indemnify Nisqually Winds Mountain House, and its property owners (principals) from any such liability/responsibility.
If personal property is found at Nisqually Winds Mountain House property, personal property will be, upon Guests`/Cardholders' request, returned. Personal property left behind by Guest(s)/Cardholder(s) will be charged with a handling fee of $25.00, plus all applicable shipping costs. Nisqually Winds Mountain House can, at its option, hold property on behalf of the Guest(s)/invitee(s) for a period of up to 30 days, after which time all such property will be discarded or donated to a local charity.
Nisqually Winds Mountain House will deduct the cost of the cleanup (at $25/hour) and /or repairs from the damage deposit. You will be provided an itemized list of costs with the balance (if any) within 10 days of the event in the event there are damages. If the damage deposit is held with a credit card, your card will be charged within 10 days of the event due to damage and or clean-up.
In the event there is no damage, the damage deposit will be refunded immediately (the next business day) either to the Cardholder's credit card or by a check in the mail.

PRIVACY POLICY
Nisqually Winds Mountain House will not sell or share your personal information with any third party. If you have any questions about our policies, please contact us.

UNFORESEEN CIRCUMSTANCES:

Should events beyond the reasonable control of Nisqually Winds Mountain House, Deborah A. Cooper and/or Guest(s) occur, including but not limited to (1) acts of God, (2) war, including armed conflict, (3) disease (i.e).
SARS, Legionnaires, COVID-19), (4) government regulation or advisory (including travel advisory warnings),
(5) civil disturbance in Ashford or counties surrounding Ashford, WA., (6) terrorism or threats of terrorism in the United States as substantiated by governmental warnings or advisory notices, (7) curtailment of transportation services or facilities which would materially affect attendees from attending the event, (8) disaster, fire, earthquakes, volcanic eruptions, floods, or lahars in the Ashford, WA area, (9) shortages or disruption of the electrical power supply causing blackouts or rolling blackouts or other essential utilities in the Ashford area, or (10) any other cause reasonably beyond the parties' control (collectively referred to as "occurrences"), making the event impracticable, impracticable to perform, illegal, or impossible to fully perform under this Agreement as the Parties originally contracted, the affected Party may terminate this Agreement, without liability to complete the contract, upon written notification. All but the initial deposit of $1800.00 will be completely refunded to Guest(s). Notice under this provision may be given at any time in advance of the event provided that the notifying party has met the requirements of this provision. ALL CHANGES, CANCELLATIONS, TERMINATIONS MUST BE DONE IN WRITING.

INCLEMENT WEATHER:

Inclement weather is excluded from Unforeseen Circumstances. Nisqually Winds Mountain House is at the base of Mt. Rainier; weather in the mountains can change rapidly and it is the guest(s’) responsibility to be
prepared. There will be no refund due to inclement weather

We understand there are extenuating circumstances in life. Every effort will be made to accommodate you.

I have read and agree to this contract in its entirety.
By signing below, I agree to the terms of this contract in full, holding harmless Deborah A, Cooper, Nisqually Winds Mountain House, and Naturally Exposed LLC.

______________________________________________ Date______________________
______________________________________________ Date______________________